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Education & Examinations > Training Programme > Supervisor and Mentor

Supervisor and Mentor

Appointment of clinical supervisors

Appointment Criteria

A potential training supervisor may apply to the Board of Vocational Training and Standards (BVTS) for appointment as a training Clinical Supervisor in the relevant specialty if he/she:-

1. Possesses one or more higher qualifications in the relevant specialty that is/are approved by the HKCFP.

2. Is a Fellow of the Hong Kong Academy of Medicine or a specialist registered with the Medical Council of Hong Kong and has a minimum of 2 years local experience in the relevant specialty within 5 years immediately prior to his/her appointment.

3. Is willing to fulfill the roles of a clinical supervisor as required by the Board of Vocational Training and Standards.

Responsibilities and Roles of Clinical Supervisors

The clinical supervisor:

1. helps the trainee to acquire the knowledge and skills required by the Programme.

2. closely supervises the trainee's daily work.

3. devotes the equivalent of no less than 12 hours (3 sessions) a week in educational activities for basic trainee(s) under his/her supervision.

4. is responsible for certifying whether the trainee has acquired the knowledge and skills required by the Programme by completing the appropriate checklists in the Training Logbook.

5. visits and assesses the trainee's practice at least once every six months during Higher Training.

6. assesses the trainee's performance in consultations regularly, by sit-in consultations or review of video-taped consultations.

7. ensures that the trainee is participating in an approved structural educational programme.

8. submits a formative assessment report on the performance of the trainee to the Board of Vocational Training and Standards at the end of each hospital based rotation or annually for community based training.

9. is prepared to participate in Trainer Training activities.

10. is expected to attend training information session upon his/her appointment.

Appointment of Mentors

Appointment Criteria

The Board of Vocational training and Standards may appoint an experienced family physician as a mentor if he/she:-

1. Possesses a higher qualification in General Practice/Family Medicine approved by the HKCFP.

2. Is a Fellow or full member of the Hong Kong College of Family Physicians.

3. Has a minimum of 5 years experience in general/family practice.

4. Is prepared to fulfill the roles of a mentor as required by the Board of Vocational Training and Standards.

5. Is prepared to provide regular advice and support to the trainee’s learning during the course of training.

6. Is prepared to attend teacher-training activities.

7. Is prepared to report to the Board of Vocational Training and Standards on the trainee’s progress in training.

Responsibilities and Roles of Mentors

1. The training mentor acts as an “Anchor” and personal advisor for the trainee throughout the whole Programme including Basic and Higher training.

2. The mentor is the expert who provided the trainee with general and overall guidance in learning.

3. The mentor will help the trainee to identify his/her own competence and deficiencies, and device learning plans.

4. The mentor has to monitor the progress of the trainee’s training to ensure that he/she is meeting the requirements of the Programme.
During Higher Training, the mentor will continue to monitor the learning of the trainee. The mentor is responsible for supervising the clinical audit carried out by the trainee.